- What personal information we collect, and how we collect that information
- Why we use or process personal information
- How and where we disclose personal information
- Our efforts to protect personal information
- How long we keep personal information
- Your rights
- Additional marketing notice
1. Categories of personal information we collect, and how we collect that information
We collect information or data about you or that can be used to identify you, such as your name, address(es), telephone number(s), e-mail address(es), professional experience, professional affiliations, or other information or data (“personal information”) when you voluntarily choose to disclose such information to us, directly or indirectly through a representative. For example, you may disclose personal information to us when you submit information by mail, telephone, fax, or electronically, when you sign up for newsletters, alerts, whitepapers, legal insights and other marketing communications, or when you sign up to attend an event or program in person or online, or to apply for a position with us.
2. Why we use or process personal information
We only use your personal information for a legal and legitimate interest, such as:
Legal Services: We will use and process your personal information for providing legal services, promoting and marketing our legal services, assisting with managing, enhancing and improving our legal services, communicating with you about those legal services, and complying with our legal and ethical obligations related to those legal services.
Recruiting: If you are a candidate for a position with the firm, we will use personal information about you in connection with recruiting you, processing your application for the position, or, if applicable, extending an offer to you or hiring you.
Marketing: We may process certain of your personal information for direct marketing based on your consent. You have the option to withdrawing your consent at any time. We also may process your location data, IP address, and content viewed on our websites pursuant to our Cookies Policy.
Contract performance: We may use or process personal information in connection with pre-contract activities and discussion with you, and to perform a contract that we have with you.
Legal obligations: We will use or process personal information as necessary for compliance with a legal obligation to which we are subject. This includes using or processing personal information for defense of claims against us and satisfying any government reporting obligations and requests.
Other legitimate interests: We will process your personal information for any of our other legitimate interests not described above. These include analyzing use of our website or services, tailoring website and news content, setting preferences in our website or electronic mailings, improving our websites, offering and managing programs and events, fulfilling our obligations to our clients and others, and managing our client and vendor relationships.
3. How and where we disclose personal information
- with our subsidiary undertakings and/or affiliates for the purposes of providing you with our services as described in this Privacy Notice.
- with third parties including certain service providers we have retained in connection with the legal services we provide, such as barristers, consultants, mediators, or experts and other legal specialists such as law firms for obtaining specialist or foreign legal advice, translators, education evaluation services, couriers, or other necessary entities;
- if we have collected your personal data in the course of providing legal services to any of our clients, we may disclose it to that client, and where permitted by law to others for the purpose of providing those services;
- on a confidential basis with third parties for the purposes of collecting your feedback on the firm’s service provision, to help us measure our performance and to improve and promote our services;
- with companies providing services for money laundering and terrorist financing checks, credit risk reduction and other fraud and crime prevention purposes and companies providing similar services, including financial institutions, credit reference agencies and regulatory bodies with whom such personal data is shared;
- with courts, law enforcement authorities, regulators, government officials or attorneys or other parties where it is reasonably necessary for the establishment, exercise or defence of a legal or equitable claim, or for the purposes of a confidential alternative dispute resolution process;
- with service providers who we engage within or outside of UK Visa Partners, domestically or abroad, e.g. shared service centres, to process personal data for any of the purposes listed above on our behalf and in accordance with our instructions only;
- if we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets to whom we assign or novate any of our rights and obligations.
4. Our efforts to protect personal information
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
We have also put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
5. How long we keep personal information
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements and, where required for UK Visa Partners to assert or defend against legal claims, until the end of the relevant retention period or until the claims in question have been settled.
6. Your rights
If you have provided your consent to the collection, processing and transfer of your personal data, you have the right to fully or partly withdraw your consent. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose(s) to which you originally consented unless there is another legal ground for the processing.
To opt-out of receiving our marketing communications t please follow the opt-out links on any marketing message sent to you or contact us. Opting out of receiving marketing communications will not affect the processing of personal data for the provision of our legal services.If you would like to exercise any of these rights provided under local law, you can contact us at:
By email: firstname.lastname@example.org; or
Toll Free: +44 020 7253 6888.
If you would like to make a complaint about how we handled your personal information, or make a complaint about a breach of data protection laws, please contact us using the contact information described above. Complaints will be investigated and the outcome of the investigation will be communicated to you after the complaint is made in accordance with applicable law. You may have a right in some locations to file a complaint with your local data protection authority.
7. Additional marketing notice
We may process additional personal information provided by you for marketing purposes, for example in correspondence relating to an event, when you let us know what legal areas you are interested in, and when you wish to be contacted by us. This may include access or dietary requirements which may reveal information about your health or religious beliefs.
Your personal information may also be collected in our relationship management system when you register online to receive legal updates, or when we otherwise receive your contact details. You will receive a confirmation notice when your details have been added to our relationship management system. You can update or request, however, to have your data removed from our relationship management at any time by visiting our preferences page. You also will be provided with the option to unsubscribe or opt-out from receiving further marketing communications by following the instructions at the bottom of each communication.